Job Description

DYNAMIC PROPERTY SOLUTIONS

REAL ESTATE ADMIN & TRANSACTION COORDINATOR

Who Are You?

• Do you crave organization? Have you been accused by friends and co-workers of being "a little OCD"?
• Are you someone who thrives on supporting others by tackling the details that often slow them down?
• Do you excel in environments that require both a balance of structure and creative problem-solving?

If you’re a passionate administrative professional who values process and enjoys anticipating the needs of a small, fast-paced team, we want to hear from you!

Our ideal Real Estate Admin & Transaction Coordinator is:

• Organized & Process-Oriented: You thrive on checklists and ensure tasks are completed with precision, constantly looking for ways to improve processes.
• Proactive & Communicative: You anticipate challenges, communicate clearly, and keep everyone informed, using task management tools to stay on top of your work.
• Reliable & Tech-Savvy: You embrace new technologies and ensure those you support can focus on the bigger picture while you handle the essential details.
• Positive & Supportive: You bring a can-do, upbeat attitude and help foster strong relationships within the team by being approachable and collaborative.
• Value-Conscious: You find value in being economical and take pride in making the most of every dollar spent.

As part of a growing small business, you will work closely with a life-long entrepreneur and a tight-knit team, serving as the process champion and the glue that keeps the moving gears in sync. This role requires a professional who not only excels at administrative tasks but finds joy in helping others succeed by being a proactive, supportive partner in driving efficiency.

RESPONSIBILITIES

You’ll play a crucial role in ensuring smooth operations and enabling the team to focus on growth. Responsibilities include, but are not limited to:

Real Estate & Transaction Coordination

• Coordinate real estate transactions from contract to close, including managing documents, reviewing figures, setting schedules, and handling insurance.
• Manage loan servicing relationships, generate loan payoffs, process borrower information, and prescreen renovation draw requests.
• Oversee rental property management tasks: including scheduling, coordinating with the team, handling permits, inspections, and taxes with municipalities.
• Ensure compliance and smooth execution across all transactions, keeping all parties informed and on schedule.

Coordinating & Administrative Support

• Handle recurring administrative tasks, including paying bills, maintaining schedules, and light bookkeeping.
• Provide organizational planning support for the owner, helping manage his business priorities and personal tasks.
• Prepare reports, assist with data entry, and maintain accurate documentation for internal and external purposes.

Personal Assistance, Events, & Interpersonal Support

• Provide personal support to the owner as needed, such as travel logistics, calendar, and personal appointments.
• Plan and organize team gatherings, ensuring all details are taken care of.
• Maintain confidentiality in handling sensitive information, protecting both company and personal privacy.

This is a fully remote role within the U.S., with a need for availability during business hours (typically 9-5 PM Eastern Time Zone)

QUALIFICATIONS

Required

• 2 years or more of experience in the real estate industry.
• 50+ real estate transactions in roles such as a real estate agent, transaction coordinator, closing coordinator, real estate assistant, lender, or title company processor.
• Intermediate experience with word processors, spreadsheets, and PDFs, including document creation, editing, and combining.
• Proficiency in written and verbal communication.
• Experience with task management software.

Preferred

• Based in or near the Farmington, MI area (Detroit metro).
• Experience as an administrative assistant.
• Experience with Asana, QuickBooks, Airtable, or Dropbox.

Desired

• Real estate license.
• Professional certification in real estate or title industry.
• Experience working for a title company.

ABOUT US – Dynamic Property Solutions

We are a small, nimble team of four super average people that have been quietly and steadily investing in residential real estate in the metro Detroit market since 2010. You won’t see us on any billboards or in any flashy advertising campaigns. The owner built the company from humble beginnings, risking everything he owned almost 15 years ago to get it off the ground. Today the business magnetically draws in a constant stream of new opportunities through its good reputation, while also having a strong backbone of monthly cashflow from its current holdings. Our investing strategies include flipping, renting, wholesaling, lending, and seller financing single family homes.

OUR CORE VALUES

• Devoted: What we do here matters. We take it personally, own our work, stay self-motivated, and are always looking to improve.
• Can Do and Drama Free: We maintain a can-do attitude, focus on solutions and results, and keep the environment light and fun—no drama.
• Winning Together: We're team-focused, succeeding or failing together, with everyone having a stake in the outcome.
• Relationship Focused: We treat people with respect and kindness, build strong rapport with clients and vendors, and aim for consistent 5-star experiences and reviews.

WHY WORK WITH US?

At our core, we care about each other as a team and push each other to succeed. We don’t just mindlessly check off tasks—our focus is on building real relationships—with each other, our vendors, and our clients.

While we deal in transactions, we are anything but transactional. We are family-oriented and understand the different seasons of life, ensuring that work and life are balanced. Ownership is a key part of our values, and transparency creates a safe environment where you can show up as your true self. No micromanagement here—everyone is driven, with leadership that leads by example and holds themselves to the same high standards they expect of the team.

• Flexible schedule with an open time-off policy—focused on results, not counting days
• Family-oriented culture that values work-life balance and supports making memories with loved ones
• Transparent leadership that leads by example, holding everyone to high standards without micromanagement
• Exciting work in real estate investing, offering insight and opportunities into building wealth and legacy
• A driven, supportive team that helps you grow and thrive both personally and professionally

Salary: $65,000 - $75,000

Benefits: Medical Reimbursement

If you’re passionate about driving efficiency and supporting a fast-paced team, apply today!

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