Job Description

Department:

Position Overview:

The Academic Program Assistant is responsible for conducting degree certification and academic support geared to promoting graduate students' progression from matriculation to graduation. This includes degree audits and administrative duties for our Master of Arts, Master of Science, and Master of Professional Studies population.

Why Work at UMBC?

UMBC offers competitive compensation.  This role starts at $60,000  and has  over 4 weeks of vacation for regular full time roles. Tuition remission is also available.

What is it like to work at UMBC?  Check out Glassdoor or Indeed. And read about our recent award, UMBC is a 2023 Great College to Work for…. In every category .

Telework:

A hybrid telework schedule may be available. 

Responsibilities:

Under supervision of the Progressions and Academic Services Director, the incumbent will perform activities essential to the academic and graduation success of our students. Specific Responsibilities include:

• Performing initial and final degree audits for May, August, and December graduation terms. This includes communication with Graduate department staff, i.e., Graduate Program Coordinators, regarding student issues that may impact graduation completion.
• Responding daily to inquiries regarding grades, degree conferrals, diplomas, and reinstatement.
• Assisting with the coordination of the annual PhD Candidacy Reception and the commencement ceremonies held in May and December.
• Linking student documents to their records maintained in PeopleSoft.
• Accessing DocuSign forms and ensuring that paperwork is received by the required deadlines.

This position collaborates as necessary with other areas of the Graduate School, such as Admissions and the university at large, including the Registrar's Office, academic departments, and Student Business Services.

Required Minimum Qualifications:

• Bachelor's Degree
• Five years of experience working in higher education, preferably in academic affairs or Registrar's Office.
• Strong customer service experience and working with large databases.

Preferred Qualifications: 

• Familiarity with PeopleSoft (SA) and performing degree audits

Special Instructions to Applicants:

Upload a cover letter and a resume.  

Closing Date: Open Until Filled

Benefits:

UMBC offers a rich benefits package.

Regular and grant funded regular positions ( Full benefits summary click here ):

Generous Leave which includes accruing:

• 22 Days of Annual Leave  
• 15 Days of Sick Leave  
• 15 Holidays
• 3 Personal Days

• 8 credit hours per semester
• Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits:

• Life and disability insurance
• Retirement plans (including the choice of joining the pension plan)
• Professional development opportunities
• Wellness opportunities
• & Much more

Contingent II positions may include some benefits . 

Benefits offered align with type (Regular, Contingent II, etc.) of position. 

Salary: Salary starts at $60,000 commensurate with qualifications and experience.

Hours: Full-time

Type: Regular

FLSA Status: Exempt

Equal Opportunity Statement: UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.

Title IX: As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex.  For more information about Title IX and contact information for Title IX Coordinator click here.

Accommodation: 

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization  As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.

About University of Maryland, Baltimore County

UMBC is a dynamic public research university integrating teaching, research and service to benefit the citizens of Maryland. As an Honors University, the campus offers academically talented students a strong undergraduate liberal arts foundation that prepares them for graduate and professional study, entry into the workforce, and community service and leadership. UMBC emphasizes science, engineering, information technology, human services and public policy at the graduate level. UMBC contributes to the economic development of the State and the region through entrepreneurial initiatives, workforce training, K-16 partnerships, and technology commercialization in collaboration with public agencies and the corporate community. UMBC is dedicated to cultural and ethnic diversity, social responsibility and lifelong learning.

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